NMA Events

Services

Wedding Planning Package

Pre-Wedding Production

•Create a budget breakdown.

•Recommend venues and vendors in accordance with event budget and style

•Schedule and attend all vendor meetings and interviews

•Attend site visit(s) with client to establish the event style, direction and flow

•Unlimited face to face meetings, phone and e-mail communication/advice for client

•Guidance on wedding etiquette

•Create budget; manage deposit schedule and payments

•Review and negotiate all vendor contracts

•Decor conceptualization and coordinate overall event vision and design

•Act as the liaison between client and vendors for all logistical needs

•Create complete timeline for celebration and share with all vendors

•Lead all-vendor walk-through

•Provide guidance and sample text for printed materials including save the date, invitation, ceremony
program, and menu

•List NMA Events as a point of contact on website, save the dates, invitations and welcome notes

•Format guest list for calligraphy

•Set up and manage hotel blocks for out-of-town guests

•Schedule and book all guest and family transportation to/from ceremony and reception

•Collate, stamp and mail save the dates and invitations

•Advise on menu planning and attend tasting with caterer

•Coordinate sample table

•Source and order items and packaging for favors and welcome gifts bags

•Provide and maintain spreadsheet templates for the following: guest list, RSVP’s, seating plan,
photography shot list, payment schedule and “do not play” list

WEEK OF THE WEDDING

•Collect any wedding items that are being provided by the bride + groom that are to be set up on the wedding day, such as candles, favors, toasting flutes, serving pieces, guest book, etc (unless these are all being provided by NMA Events)

•Collect final payments and gratuities, from the bride + groom, for vendors that will be passed out by NMA Events on the wedding day (checks to be placed in separately marked envelopes)

•Final confirmation of all details and vendor arrival times

•Send out final version of the day-of timeline and contact list if there were any changes made after the final meeting with the bride + groom

•Coordinate Ceremony Rehearsal with or without
the officiant (Morning or early afternoon the day
before)

•Distribute Itinerary (if any) to wedding party

Wedding Day

•Wedding Day Coordination

•Oversee set up and help where needed

•Set up all day-of details such as signage, escort
cards, table numbers, menus, favors, etc

•Assist vendors with questions or concerns

•Ensure vendors provide contracted services

•Manage timing of Ceremony & Reception

•Cue the wedding party & musicians

•Cue the wedding party for Grand Entrance

•Cue Bride and Groom for all wedding formalities

•Distribute vendor final payments & gratuities

•Serve as your Assistant on your wedding day

•Use of Wedding Day Emergency Kit

•Distribution of final payments and gratuities to
vendors

•Last to leave the venue

Month of Coordination Package

A Month Before

•Planning meeting with the bride + groom to
go over all final details

•Create a detailed wedding day timeline,
layout and contact list for all vendors

•Final venue walk through

•Unlimited contact via email or text (Call if
you like that better)

•Detailed Wedding Day Timeline

•Review vendor contracts

•Confirmation of vendor arrangements

•Recommend needed vendors

•Finalize wedding plans

•Create a detailed wedding day timeline,
layout and contact list for all vendors

•Send timeline to all vendors 3 weeks prior
to wedding date and receive confirmation
from all vendors

•Set up and lead a final site walk-through
with all necessary vendors